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Ronda senior X - User Manual> General registers> Terms of consent

Terms of consent

Article 7 of the General Data Protection Law (LGPD) establishes legal bases for a person's data to be processed by a company or institution, with the aim of protecting the fundamental rights of freedom and privacy of its holder.

One of these legal bases is the request of theholder's consent data which, in the case of concierge routines, is the visitor, third party or partner of the company/institution. Therefore, in order for the information holder to agree to the processing of their data, they must be informed in a clear, objective and transparent manner about the reason for collecting the information, through aconsent form.

Through this screen and the screenConsents, the Ronda senior Furthermore, a log will be stored in the system with evidence that the data subject accepted the document with the terms and which version of it was accepted.

Note

Registration of the consent form is the responsibility of each company/institution, which must adapt it according to its particularities. Likewise, it is the responsibility of the company/institution to process the holder's (visitor's) data in accordance with what is described in the consent form.

If the consent form is changed and the data subject makes a new visit to the company/institution, he or she must grant new acceptance to the latest version of the term so that he or she can have access to the location.

What can you do

ClosedRegister a consent form
  1. On the senior X Platform, access Access and Security Management > General Registrations > Consent form;
  2. In the Registered Terms section, clickTo add;
  3. Under General Data, enter a name for the term in the fieldConsent form and clickTo save;
  4. In the Registered Versions section, clickTo add;
  5. In the fieldVersion status, select the optionSketch orPublished;

    6. Note

    The fieldVersion Status could be likeSketch as long as there is a need to edit the term or until this version is published. To publish it, select the optionPublished. In this case, if there was already a previous version published, its status will automatically change toOut of date.

    Each term may have several draft versions, but will only have one published version.

  1. In the fieldTerm in Portuguese, write a text that clearly describes the specific purposes of collecting and processing the holder’s data. In this field, it will be possible to insert files, make edits to the text, insert images and tables, view the term, format the text, among other features.

    2. Important

    When writing your text, try to avoid generic information, as the content may be considered null for legal purposes. Likewise, texts identified as misleading or abusive will be removed.

    For more guidance on how to write the text for the consent form, see the documentationConsent form and concierge routines.

  1. Each version of the consent form must have a translation into Spanish and English. Therefore, the fieldsTerm in Spanish It is English term must be completed with the translated version of the term for these languages.

    2. Note

    If the company does not need the terms translated into English and Spanish, it is possible to fill in the fieldsTerm in Spanish It is English term with the text of the term in Portuguese.

  2. click inTo save.

The Registered Versions section will display all versions referring to the created term, their status, date and time of publication.

ClosedEdit/delete a consent form

To modify the name of a consent form, in the Registered Terms section, select the desired term and clickTo edit. Make the change and clickTo save.

To delete a term, in the same section, select the desired term and clickDelete. However, it will only be possible to exclude terms that have not been published or have registered versions.

If the term to be excluded has one or more unpublished registered versions:

  1. In the Registered Terms section, select the desired term and clickTo edit;
  2. Then select your versions and clickDelete. It will now be possible to delete the term;
  3. In the General Data section, clickDelete.
ClosedEdit/delete a version of the consent form

In the Registered Versions section, select the one you want to modify and clickTo edit. Make the necessary changes and clickTo save.

To delete a version, select it and clickDelete.

Note

You can only edit or delete a term while it has the statusSketch. If it is published or out of date, you will need to create a new version to make changes.

Furthermore, to exclude a term, it cannot be associated with anyconsent.

ClosedDuplicate a version of the consent form

To create a new version of a consent form, it is possible to duplicate a registered version and make the necessary updates to that text.

In the Registered Versions section, select the desired version and clickDuplicate. Then, change the information and clickTo save.

ClosedPrint a version of the consent form

To print a consent form, in the Registered Versions section, select the desired version and click the buttonPrint out. Select the term in the language in which it will be printed and clickPrint out.

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