Third-party blocking

For a third party to be blocked in Third Party Management, their document must be expired and, in addition, be mandatory in the requirements of the contract related to it. The contract must be in force and with theStatus Active. If the expired document is optional, the third party will not be blocked.

When a third party's document expires and is mandatory, itsApproval stage is also modified to Awaiting Adjustments.

Third party blocking occurs automatically and only for active contracts. It is done by generating a suspension for the third party's role, delivered by the link whose stage was changed to Awaiting Adjustments.

Sending document via notification email

Expired/pending documents will be listed in a warning email, sent to the contract manager and the contract administrator. The generation of these emails also occurs automatically and only for active contracts.

For a document to be sent via email in this way, there are several conditions:

• If the document is a requirement of a current contract withStatus Active and expired, it will be sent asexpired document;
• If the document is a requirement of a current contract withStatus Active and not registered, it will be sent aspending document;
• If the document is a requirement of a current contract withStatus Active and registered, but without an attached file, it will be sent asdocument without attachment.

In cases of an expired document or no attachment, optional documents will also be listed in the email.

How to adjust pending or expired documents and unblock the third party

To make the necessary adjustments to the required documents:

1. On the senior X Platform, access the Access and Security Management | Round X > Third Party Management > Registrations;
2. Open the Collaborators tab;
3. Locate the third party that owns theApproval Stage set to Awaiting Adjustments. To make it easier to locate this person, the email provides details of whoever has documents to adjust;
4. Click on the buttonTo edit close to the person in question;
5. Locate the documents that need to be adjusted. For each document, click the buttonTo edit
   1. next to him;If the document has expired, enter your details again (
   Date of
   2. issue
   It is
   Expiration date) and attach the necessary file;If the document is pending, register it providing the required information and attach the necessary file;
6. After adjusting/providing all documents, clickSubmit for approval.