Schedules
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On this window it must be registered all the hours that the workers will work. The system uses this information as the basis for the working hours calculation, absences and overtime, etc. The times are organized within Working Schedules. Therefore, a worker can have multiple times within the same schedule.
It can be registered up to 9990 working times. The numbering that goes from 9991 to 9999 is reserved for the system and cannot be used to register new schedules. The times listed below are fixed and have specific purpose in the system, and may have only its description changed:
| 9996 - Day off | It is informed in the schedule to represent days off, which are neither compensated days and or paid weekly rest period. |
| 9997 - Holiday | Is not informed in the schedule, because the system will calculate it according to the Tables of Holidaysregistered. |
| 9998 - Compensated | Used in the schedule registration to represent the day of the week that is compensated, usually the Saturday. |
| 9999 - WPRP | Used in the schedule registration to represent the weekly paid rest period, usually the Sunday. |
To upgrade to the eSocial version, the information of the Inclusion of Blocked Times field (in Others > Indications) is automatically changed to "Block", thus preventing that multiple schedules containing the same information be registered.
Enter a code for each time you want to register. This code will be used to form the time schedules.
Describe the time being registered.
Information
Inform the structure code. It will determine which is the valid structure for each record of the window and to which company the register may be used.
- If it is not informed the structure, the time can be used for all companies.
-
Inform the work shift of this schedule. This information will be used to check the table of holidays. Thus, only those schedules with shift 3 (3rd Shift) use the nocturnal holiday table. The schedules from other shifts use the daytime holiday table.
Example of shifts:
| 1 | 1st Shift - (From 5 AM to 2 PM) |
| 2 | 2nd Shift (From 2 PM to 10 PM). |
| 3 | 3rd Shift (From 10 PM to 5 AM). |
| 4 | 4th Shift - (I can be an schedule carried out only on weekends) |
| 8 | Mixed (From 6 PM to 1 AM). |
| 9 | General (From 8 AM to 6 PM). |
This indication is usually used in night shifts, and it sets the day in which the time events will be allocated (DatApu field, from R070ACC table), which may be:
- E - By Entry - The time events will be allocated on the day of the beginning of the workday.
- S - By Exit - The time events will be allocated on the day of the end of the workday.
Example:
Schedule from 10 PM to 5 AM. The worker carried out the following clock in/out:
- Day 05/06 at 9:50
- Day 6/6 at 05:02 AM.
If the workday is by the Entry, both time events will be allocated on 6/5. If by Exit, both will be allocated on 6/6.
At each time event read, the Time and Cafeteria Control module calculates to check to which day it belongs. The result of this calculation is called Limit of Separation. This field allows you to change the Separation Limit calculated by Point Control and Canteen. For this, the time corresponding that will correspond to the new Limit must always be informed here. If leaving this field to zeroed, the default for the Time and Cafeteria Control module will be used.
Example:
It is desired that all clock in/out carried out until 3 AM be allocated in the current workday, and that all clock in/out carried out after 3 AM be allocated in the next workday. In this case, you must inform the 3 AM value for this field.
This value can be informed for all schedules at once. For this, it can be used the Normal Day Workday Separation" in calculation > Evaluation > Definitions > General, "Clock in/out" tab.
In this field it can be informed a quantity of hours (between 00:00 AM and 11:59 PM) which can be treated in the rules of Evaluation and integration through the FatRed variable. If it is not treated in the rule, the value informed in this field will not influence the calculation of the time events.
Inform the maximum overtime limit that must be paid in the meal break of this schedule.
Example:
Overtime limit for the Meal: 30 minutes
Meal Time: 12 AM to 1:30 PM
Clock in/out carried out: 12:20 PM and 1 PM
The amount of overtime carried out is 50 minutes, but the system will evaluate only 30 minutes of extras in the meal.
The Type of Schedule defines how the Time and Cafeteria Control module will calculate the evaluation for this schedule. The available types are:
- 1 - Hard
- 2 - Mobile
- 3 - Flexible
- 4 - Mixed - Input and Output Mobile
- 5 - Mixed - Mobile in the Meal
- 6 - Flexible in Intervals
Indicates how the absence hours are calculated in the schedule of flexible type.
Parameters:
- Only at the end of the file: this is the standard form, the system adds up all hours worked and at the end of the workbook calculates missed hours if the hours worked are less than the hours scheduled on the day.
- During the file: the missed hours are calculated during the working day, considering all exits made during the day. The absences are calculated from the time the hours provided for meal are fulfilled.
Examples:
Type 1:
Schedule 8 AM 12 AM 1 PM 5:30 PM
Clock in/out 8 AM 12 AM 2 PM 6 PM
The system calculates:
- 8 hours of work and
- 30 minutes of Absences (6 PM - 6:30 PM).
Type 2:
Schedule 8 AM 12 AM 1 PM 5:30 PM
Clock in/out 8 AM 12 AM 1 PM 3 PM 4 PM 7 PM.
The system calculates:
- 7 hours and 30 minutes of work.
- 1 hour of intermediate exit.
- 30 minutes overtime.
This field is enabled when the schedule are of types: 2- Mobile or 5 - Mobile Mixed at the Meal, with two options for calculating the break time:
- 1 - By Proximity of the Planned Meal Time - Default Calculation - the system chooses the closest break to the planned meal time within the mobility of meal to be the meal carried out.
- 2 - Consider all breaks - The system considers all pair of clock in/out carried out within the mobility of meal as the meal carried out, up to the limit. This option is only useful when the worker has more than a pair of time events within the mobility of meal.
Example:
Time: 8 AM 12 PM 1:30 PM 6 PM
Mobile Range of Break : 10 AM 3 PM
Clock in/out carried out: 8 AM 11 AM 11:30 AM 12 PM 12:45 PM 6 PM
1) With option 01 - Due to Closed Meal Time Proximity, the system will understand that the 12:00 to 12:45 interval is the meal. The break from 11 AM to 11:30 AM will be evaluated as Intermediate Exit. Evaluation in this day:
8 hours - Work
30 minutes - Intermediate Exit
45 - Overtime at Meal
2) With the option 02 - Consider all ranges, the system will consider both breaks as the meal. Evaluation in this day:
8 hours and 30 minutes - Work
15 - Overtime at Meal
Inform the amount of hours worked in a day for calculation of supplementary overtime.
This field will be available only for customers who have the Collective Transportation module.
Inform the Union code for calculating the night hours.
This field will be available only for customers who have the Collective Transportation module.
ESocial Flexibility
Report if the working times are flexible or not. When informing "S - Yes", the employee can carry out his / her journey at any time, provided that he / she fulfills his / her expected workload, or within a previously established mobility, considering an initial and final limit of working hours.
Type eSocial Journey Interval
Set whether the interval is done in fixed time, variable or no interval. The "No Interval" option is not considered for eSocial.
- "1 - Interval in Fixed Hours": employee complies with the determined interval time.
- "2 - Variable Time Range": employee meets the time of interval at any time during his or her journey.
For fixed times, the interval time is reported in the eSocial timesheet, S-1050 layout. For variable times only the minutes of the interval duration are reported. Being the time of exit and return of the interval not informed in this layout.
Overtime (Supplementary)
It displays the difference between the estimated schedule (calculated according to the informed time events) and the hours indicated in the field "Worked Hours/Day".
This field will be available only for customers who have the Collective Transportation module.
Night hours
It displays the amount of night hours of the schedule, in accordance with the time events informed. It will be considered the range of night hours of the Union indicated in the field "Union code".
This field will be available only for customers who have the Collective Transportation module.
Workload
It shows the total workload of the schedule, based on the reported time events for the schedule.
- Us
e The use of marking should be determined.
When using the Time and Cafeteria Control module Decree 1,510, it is not possible to register schedules with use of Time Events 2 (Entry/Exit not required), 3 (Entry/Exit Generated). The system will consist in the evaluation calculation if carrying out calculation of workers with schedule with these uses.
- Hou
r It represents the estimated time for the worker to clock in/out. The hours must be reported on the day. That is, one (1) hour in the afternoon must be reported as being 1:00 P.M. When it is necessary to report 24:00 (twenty-four), report 00:00 A.M.
In the Point and Dining Control module, the grid has the following additional columns:
- Tolerance Befor
e Ii is the time from which workers can clock in/out not necessarily evaluating the overtime at the entries or early departure at the exits. It is called clock time stopped. If the worker clocks in/out before the hour here informed, an occurrence is generated. If at the entry, it is generated an overtime occurrence. If it is at the exit, it will be early departure or absences. - Tolerance Afte
r Ii is the time from which the time event carried out is considered as delay at the entry or overtime at the exit. If the worker clocks in/out after the hour here informed, an occurrence is generated. If at the entry, the occurrence is considered as overtime or absence hours. If at the exit, the occurrence is considered as overtime. - Mobility
Inform the beginning or end of the range given to the meal or snack break. This field is enabled only for two situations:- 1 - When the time is Mixed Mobile in the Intervals
This field has a consistency that does not allow to register a time less than the beginning of the workday and greater than the end of the workday.
NoteTo delete one or more items from the grid, press CTRL + DEL on the line to be deleted.
Tolerances
Warning
This documentation applies only to the module: CP.
Extras Input / Output
Maximum limit of overtime that may be carried out daily by the workers, at the first entry and/or at the last exit of the day, as schedule registered, without they are computed as overtime in the evaluation calculation. This information is used mainly in schedules of types 2 and 4.
Example:
Entry/Exit overtime Tolerance: 30 minutes
Schedule: 8 AM - 12 AM -1 PM - 6 PM.
1) Clock in/out carried out: 7:40 AM - 12 PM - 1 PM - 6:10 PM.
As the total amount of overtime at entry/exit (30 minutes) is equal to the Tolerance, in this day it will be evaluated only 9 hours of daytime work.
b) Clock in/out carried out: 7:40 AM - 12 PM - 1 PM - 6:15 PM.
As the total amount of overtime at entry/exit (35 minutes) is greater than the Tolerance, in this day it will be evaluated only 9 hours of daytime work and 35 minutes of overtime.
Extras in the Meal Maximum limit of overtime that may be carried out daily by the workers during the meal time, without they are computed as overtime in the evaluation calculation. This information is used mainly in schedules of types 2 and 5.
This field is not considered for schedules of type 3-Flexible, because in this type of schedule there is overtime only at the end of the day.
Example:
Tolerance of Overtime at meal: 30 minutes.
Schedule: 8 AM - 12 AM -1 PM - 6 PM.
1) Clocking events carried out: 8 AM - 12:15 AM - 12:50 PM - 6 PM.
As the total amount of overtime at meal (25 minutes) is less than the Tolerance, in this day it will be evaluated only 9 hours of daytime work.
2) Clocking events carried out: 8 AM - 12:20 AM - 12:40 PM - 6 PM.
As the total amount of overtime at meal (40 minutes) is greater than the Tolerance, in this day it will be evaluated only 9 hours of daytime work and 40 minutes of overtime.
Total Daily Extras Maximum limit of overtime that the company allows the worker to carry out, without they are computed as overtime in the evaluation calculation.
- "1 - Rigid";
- "4 - Mobile Input / Output";
- "5 - Mobile Meal";
- "6 - Mixed-Flexible in Intervals".
For the Point Management module, in addition to these time types, the field Total Daily Extras can be used with type "2 - Mobile".
Examples:
Overtime Daily Tolerance Total: 12 minutes
Tol Time. Prev. Tol. After
8 AM 7:55 AM 8:05 AM
12 AM 11:55 AM 12:05 PM
1:30 PM 1:25 PM 1:35 PM
5:30 PM 5:25 PM 5:35 PM
1) Clock in/out carried out: 7:55 AM - 12:05 PM - 1:25 PM - 5:35 PM.
The total amount of overtime on the day was 20 minutes, it is less than the daily Tolerance defined, in this day it will be evaluated only 8 hours of daytime work.
2) Clock in/out carried out: 7:40 AM - 12:15 PM - 1:30 PM - 5:30 PM.
The total amount of overtime on the day was 35 minutes, it is greater than the daily Tolerance defined, in this day it will be evaluated 8 hours of daytime work and 35 minutes of daytime overtime.
Entry / Exit Faults Maximum limit of absence hours that can be carried out at the entry or exit of office hours, as registered schedule, without evaluating the overtime. This field is enabled only for schedules of types 2 and 4.
Example:
Entry/Exit Absences Tolerance: 30 minutes
Schedule: 8 AM - 12 AM - 1 PM - 6 PM.
Mobility at entry: 7 AM - 9 AM.
Mobility at Exit: 5 PM - 7 PM.
1) Clock in/out carried out: 7:30 AM - 12 PM - 1 PM - 5:15 PM.
As the total amount of absences at entry/exit (15 minutes from 5:15 PM to 5:30 PM) is less than the Tolerance, in this day it will be evaluated only 9 hours of daytime work.
2) Markings carried out: 7:30 AM - 12 PM - 1 PM - 4:45 PM.
As the total amount of absences at entry/exit (45 minutes from 4:45 PM to 5:30 PM) is greater than the Tolerance, in this day it will be evaluated 8 hours and 15 minutes of daytime work and 45 minutes of early departure.
Missed Meals Maximum limit of absence hours that can be carried out during the meal break time, as registered schedule, without evaluating the absences. This field is enabled only for schedules of types 2 and 5.
Example:
Tolerance of absences at the meal: 30 minutes.
Schedule: 8 AM - 12 AM - 1 PM - 6 PM (mobile range of meal from 10 AM to 4 PM).
1) Clocking events carried out: 8:00 AM - 11:45 AM - 1:05 PM - 6 PM.
As the total amount of absences at meal (20 minutes) is less than the Tolerance, in this day it will be evaluated only 9 hours of daytime work.
2) Clocking events carried out: 8 AM - 11:45 AM - 1:20 PM - 6 PM.
As the total amount of absences at meal (35 minutes) is less than the Tolerance, in this day it will be evaluated only 9 hours of daytime work and 35 minutes of absence hours.
Total Daily Faults Daily maximum limit of hours in which the company allows the employee to arrive late or leave before, without considering as absence.
- "1 - Rigid";
- "4 - Mobile Input / Output";
- "5 - Mobile Meal";
- "6 - Mixed-Flexible in Intervals".
Example:
The following example applies to the valuation type "1 - Independent Valuation" (defined by field Beat and Day Tolerance, on the screen Definitions).
Considering the following scenario:
- Total Daily Fault Tolerance: 00:30
- Hours: 08:00 - 12:00 - 13:00 - 18:00
- If the markings are: 08:15 - 12:00 - 13:10 - 18:00
As the total amount of absences in the day (25 minutes) is less than the Tolerance, in this day it will be evaluated only 9 hours of daytime work.
- If the markings are: 08:15 - 11:50 - 13:10 - 18:00
In this case, as the total number of absences on the day (00:35) is greater than Tolerance, this day will be 8:25 hours of daytime work, 00:25 hours of delay and 00:10 hours of early departure.
Ranges
Warning
This documentation applies only to the module: CP.
Marking slots are used in timesheets that can be sent to the collectors. If you use this option, inform the period in which the employees registered at this time can make the Access and Point markings.
- The ranges can also be registered for special times (9996, 9997, 9998 and 9999).
- To delete one or more items from the grid, press CTRL + DEL on the line to be deleted.
- When using the Time and Cafeteria Control module Decree 1.510, the columns Clock in/out Start and Clock in/out End will remain hidden.
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