Ronda senior X - User Manual> General registers> Physical locations

Physical locations

For Ronda senior X to manage all of your company's environments, properly register your physical locations in the system. With this registration done, locations may be monitored and the access and vacancy controls, among others, may be set for each area.

The physical locations registered in Ronda senior X must represent the company's hierarchy of environments as accurately as possible. This provides a better management through controls such as the access levelsLevels are used to track a person's location: once someone changed his or her access level, this indicates that the person entered or left a location, and the device verifies whether the level change was from the outside to the inside of a location or the opposite., and also facilitates the definition of the other verifications that a location may have. We also recommend that you have a drawing or draft of the location structure of the building(s) that will be registered.

The registration of physical locations depends on various other system registrations, as this information will be associated with the locations or used during the registration process. For example, physical locations may be associated with groups and devices and have validations that define who can have access to them.

What you can do:

Before registering a physical location, register the time zone. The time zone must be properly registered, as it will affect the access validations and how the system information is presented.

There are also other registers that may be done previously (which are optional, depending on each case): timeslots and roles, to use validations; holidays, necessary for the timeslot registrations; schedules and groups, for the role registration.

On senior X Platform, go to Access Control and Security Management > General registers > Time zones and register the time zone corresponding with the location;
To register the location, go to General registers > Physical locations;
Click on Add root (Physical location);
Fill in the Description with the name of the new location and, in Time zone, select one of the time zones registered previously;
Optionally fill the site to maximum capacity for monitoring purposes. It is only possible to enter the maximum capacity of internal physical locations and the value limit entered is 999999999;
Click on the Save button.

When adding a root physical location, the external physical location checkbox is automatically selected, as conceptually the root location must be external. Some examples of external physical locations are: the street where the company is, its district or city. These locations are used by devices which are in the limits of the company area.

Sublevels or child locations may or may not be defined as external locations, this depends on how detailed the company wants the hierarchy to be.

Example:

the sublevel is not set as an external location, as the company uses the city where it is as the root location, and only this city must be considered as an external location;
the sublevel is set as an external location, as the company uses the city where it is as the root location and two lobbies, each one in a different street, and these streets are used as external locations.

Configure the validations of a physical location

After registering the physical location, in Validations, click on Edit;
Then activate each desired validation type for it to be controlled at this location: click on Edit and select On or Off for each validation. Upon selecting On, in certain cases, other fields will show up on the screen;
When enabling validationControls the person's time slot, enter a time slot previously registered in the system. Similarly, when activating the Check authorizer for the location validation, define the authorizer roles, which must also be previously registered;
Upon activating the Check permission, you can define which role(s) access the location by clicking on the Edit button. If no role is defined, the system will use the devices associated with the role of the person that is accessing to control the permission;
Click on Save and return to the previous screen by clicking the device name, below the title at the upper part of the screen.

Note

In Ronda senior X, all devices that give access to the created physical location will respect the same validations.

Add sublevels (or child locations) to the physical location

If you are continuing the physical location registration, in General registers > Physical locations, click on Add sublevel. If the physical location is already registered, at the Hierarchy tree, select the location and click on Add sublevel;
Fill in the Description with the name of the new location and select the Timezone;
Indicate whether this physical location is an External physical location;
Click on Save.

The recently-registered physical location will appear in the tree, below the selected location. Repeat this procedure as many times as necessary to register all locations and their sublevels.

Consult physical locations and hierarchy

Verify the hierarchy of all registered locations and their sublevels (child locations).

For the child locations to be displayed, click on the arrow to the left of the root physical location (or parent location). Then they will be displayed in the level below.

The Add root (Physical location) button is always available and allows you to create a new location of the root type.

Upon selecting an item from the hierarchy, the Add sublevel and View buttons are displayed. They allow, respectively, the creation of a new child location for the selected item and view or edit its information.

Find an item without having to look for it in the tree by using the Location search box, in Find physical location. When selecting a search result, the visualization screen is shown.

View a physical location and edit its validations

In General registers > Physical locations, click on the desired location and on View.

To edit the validation information of the physical location, click on Edit and select On or Off for each validation. Upon selecting On, in certain cases, other fields will show up on the screen. To edit them, click on Edit and proceed with the editing.

When finished, click on Save.

Show inactive locations

Check the Show inactive locations to display both active and inactive locations on the screen. If this option is not checked, only the active locations will be displayed.

The option appears in two places of the screen: beside the search box and above the hierarchy. Each one of these items will only affect the inactive locations in the search results or the hierarchy tree, respectively.

Example

Check the Show inactive locations option beside the search box and leave the Show inactive locations option close to the hierarchy unchecked .

This way, the hierarchy tree will only show locations that are active at the time. But you can use the search to find any registered locations, either active or inactive.

Deactivate/activate a physical location

In General registers > Physical locations, click on the desired location and on View. To deactivate this location, click on Deactivate physical location.

Deactivated locations only appear in the hierarchy and in the search if the Show inactive locations option is checked. The deactivation of a physical location also deactivates its child locations, preventing access both to this location and to the ones below it.

To allow these operations to be executed again in this location by reactivating it. The Activate physical location button is only shown if the location in question is deactivated. Activating a location again also causes any location above it to be activated.