Personnel request

Ficou interessado nesse produto? Confira mais informações aqui:

This is the starting point for the Recruitment and Selection processes. It usually occurs with the need to increase the number of workers or to substitute someone. In these cases, the most common procedure is to start the process by filling out a specific form for these demands. This form shows standardized fields for the provision of information and can be called Personnel Request.

Macro flowchart of the Personnel Request process

Before starting the personnel request progress, the approval sequence must be registered and configured, in order to start the request by form. The Administrator of the module and the HR department are the ones responsible for this process.

Personnel request opening

The opening of the personnel request is made in: Human Capital Management | HCM > Recruitment management > Requests > Personnel request, by the HR and Manager roles. This window allows you to maintain (add/change/delete) the requisitions.

For the HR role, it is possible to consult all open personnel requests, regardless of who requested them (the HR department or the Manager). The Manager role, however, may consult the requests of which they are the requester. In the case of Managers who have led people who also have the Manager role, personnel requests requested by directly and indirectly-led people are also displayed in the consultation. The list considers laid-off Workers and Managers who have more than one work contract, returning the requests of led people in the many contracts.

The registration of the Information and Employment contract tabs will be shown at the end of the process, in the candidate employment, for consultations by the Human Resources department.

Upon sending the personnel request for approval:

• The Approver is notified;
• The situation of the personnel request is changed to Awaiting approval;
• The requester is notified when the process is approved or rejected;
• If there is no approval sequence registered for the reason for opening the request: increase of staff or substitution, the requester is oriented by a message;

Requester Field

The information in this field is displayed depending on the user permissions, as stated below:

• If the user has permission to view all requesters, all workers in the company will be shown for selection. Example: The HR department defines a worker from the company as the requester of the Personnel request.
• If the user does not have permission to view all requesters and has a selected employment contract, this contract is assigned to the Requester field and cannot be modified.
• If the user does not have permission to view all requesters and does not have a selected employment contract, the Requester field only allows the selection of active contracts of the signed-in user.

Job Field

This field displays the job required for the job opening. The field is only enabled when the Requester field is filled in.

Job Position field

This field displays the job positions under the worker who was defined as Requester in the job position hierarchy. It considers direct and indirect leaders of the active hierarchy in the current date. The field is only enabled when the Requester field is filled in.

Substituted Worker field

This field displays every directly and indirectly-led people, as well as the ones on leave and laid-off workers (with a lay off date), according to the job position hierarchy, considering the last job position occupied by the worker.

If the Consider the same job as the personnel/job opening request for the substituted worker parameter is set to true, the system shows only workers with the same job defined in the Personnel/Job Opening Request registration.

Cost Center Field

This field displays the cost center of the requested job opening. The field is only enabled when the Company field is filled in.

Approved personnel request

After the approval of the last step of the sequence, the situations below are changed:

• The situation of the approval process is changed to Finished;
• The situation of the Personnel Request is changed to Approved;
• The Job opening is automatically created with the In progress situation and the following information defined in the personnel request:
  • Job opening title (job name);
  • Job opening location;
  • Job opening description (job opening profile);
  • Job;
  • Job position: after the personnel request approval, the job opening registered in the request is taken to the job opening;
  • Salary range;
  • Expected admission/movement date;
  • Contract type;
  • Employment relationship;
  • Start and end dates of the job opening publication: default value Null;
  • Consider as a featured job opening: default value No;
  • Indicate whether the job opening will be published: default value No.
• The stages of the selection process are created automatically, according to the stages model with the most recent date.

Rejected personnel request

When a staff increase or substitution Personnel Request is rejected:

• The Manager responsible for the request is notified;
• The Personnel Request situation is changed to Rejected and it can no longer be changed;
• The Manager responsible for the request may check the justification for the rejection that was provided by the Approver.

Canceled personnel request

When a staff increase or substitution Personnel Request is canceled:

• The Manager responsible for the request is notified;
• The Personnel Request situation is changed to Canceled and it can no longer be changed;
• The Manager responsible for the request may check the justification for the cancellation that was provided by the Approver.

What can I do in the Personnel Request process?

Consult approval pendencies

In Recruitment Management > Requests > My pendencies you can consult the approval pendencies which are with the signed-in user or the processes that were approved by the HR department. The Manager is notified whenever there is a personnel request in their name and, upon accessing the My pendencies screen through the system notification or via email, they are directed to the pendency according to the situation: In Progress tab (for cases in which the Manager must approve or reject the request) and Finished tab (if the process has already been approved by another HR user of by the own Manager).