Recruitment

The registration and maintenance of the job openings is part of the talent recruitment process and is done at: Recruitment management > Job openings. In this screen you can set rules for job opening publications (both internal and external), such as defining whether it will be published and choose/schedule the publication period.

In the consultation, the list prioritizes new job openings, that is, job openings without no actions (no schedule, no comments, progress percentage = 0, no person responsible, no candidates in the Selected tab, no career website publication period and no internal job opening publication period), always ordering them alphabetically by title.

The list also shows job openings according to the users' permissions, however, the HR department views all job openings of the organization by default, while the Manager views job openings which he or she is the requester. In the case of Managers who have led people who also have the Manager role, job openings requested by directly and indirectly-led people are also displayed in the consultation. The list considers laid-off Workers and Managers who have more than one employment contract, returning the job openings of led people in the many contracts.

 

 

Customize job opening announcement

Filters

Filters defined in this screen are not saved by default, i.e., if you leave the screen and open it again, the fields must be defined again.

In the search field you can filter items by the job opening name, location and requester.

Job opening reason

This fields filters the reason of the job opening in the list, as described below:

• When the Job Openings Maintenance screen is accessed through Recruitment Management > Job Openings, the default filter of the job openings list is the "All" reason;
• When accessed by the Recruitment Analytics of the HR department in the Job opening information, the list is filtered by the chosen reason: All, Staff Increase or Substitution.

Actions

Duplicate job openings

When a job opening is duplicated, the data of a existing job opening is copied to a new one, but information about the registered/selected candidates, the job opening schedule and recruiter/manager comments are not copied.

Fields

Requester

The information in this field is displayed depending on the user permissions, as stated below:

• If the user has permission to view all requesters, all workers in the company will be shown for selection. Example: The HR department defines a worker from the company as the requester of the Personnel request.
• If the user does not have permission to view all requesters and has a selected employment contract, this contract is assigned to the Requester field and cannot be modified.
• If the user does not have permission to view all requesters and does not have a selected employment contract, the Requester field only allows the selection of active contracts of the signed-in user.

Substituted worker

This field is part of the Information tab and displays every directly and indirectly-led people, as well as the ones on leave and laid-off workers (with a lay off date), according to the job position hierarchy, considering the last job position occupied by the worker.

If the Consider the same job as the personnel/job opening request for the substituted worker parameter is set to true, the system shows only workers with the same job defined in the Personnel/Job Opening Request registration.

The information that is necessary when applying for a job opening can be defined in: Recruitment management > Settings > Candidate portal. This screen allows you to configure the required and optional information when the candidate clicks on the Apply button of the job opening. Some information is already mandatory in the curriculum registration and cannot be left blank, such as: name, gender, email address, date of birth and phone number.

The fields of this screen will be set, as their default value, to Not necessary for the job opening application.

Standard search

The search at Recruitment management > Candidate search allows you to find internal and/or external candidates with specific information and/or keywords.

In this screen you can also add the candidates returned in the search to a job opening in progress. The candidates added to the job opening join the selection process with the stage model in effect on the date the opening was created.

If the user who is adding candidates has more than one employment contract, depending on the selected contract, the displayed job openings will be the ones where the requester refers to the active contract or is a directly- or indirectly-led people.

Initial filter

The search might begin by filtering the job, location and competence information, where you can add information in one or all fields. If none of the fields are filled in, the search will display the whole curriculum base.

Filter fields

The filter fields at the left of the screen allow you to search for specific information in the candidates' curriculums. You can add one or more filter options in each field. The search is performed again after each change in the filters.

Jobs

Lists candidates who have information in the current job or in a job from their professional experience.

Locations

Lists candidates who have information in the current address (country, state or city) equal to what was defined in the filter field.

ZIP Code

Lists candidates who have ZIP Code information from the current address, considering the range defined.

Education level

Lists candidates who have academic degree information with the level of education greater than or equal to the selected value.

Academic degree course

Lists candidates who have academic degree courses information.

Academic degree institution

Lists candidates who have information in academic degree institutions.

Age group

Lists candidates whose age is in the defined range.

Language

Lists candidates who have language information.

Personal interests

Lists candidates who have personal interests information, disregarding categories.

Keywords

You can also find candidates by keyword to increase the level of assertiveness by entering multiple terms in the search. In this case, the following information from the candidates' curriculums is considered:

• Personal data: name, city, state, country;
• Professional summary;
• Professional objective;
• Academic degree: course name, institution name;
• Desired positions/areas;
• Languages;
• Professional experience: company name, job name, work location and activities performed;
• Knowledge;
• Skills;
• Personal interests.

Disabilities

Lists candidates who defined one or more disabilities among those available in the curriculum registration on the candidate portal: physical, hearing, visual, mental, intellectual or others.

Boolean search

This type of search allows the use of boolean operations to find the following data in the candidates' curriculums:

• Personal data: name, city, state, country;
• Email Address;
• Professional summary;
• Professional objective;
• Academic degree: course name, institution name;
• Desired positions/areas;
• Languages;
• Professional experience: company name, job name, work location and activities performed;
• Knowledge;
• Skills;
• Personal interests.

It is based in five commands that are simple but have the potential to build extremely complex and refined searches. These basic commands are:

" "	Quotation marks: allow you to search for the exact word or phrase, disregarding variations.
( )	Parentheses: allow you to divide the search into logical pieces, grouping a set of conditions in the search. Very important in complex searches.
AND	Must be in uppercase letters. It is an addition connector, i.e., the curriculum must match criterion A and criterion B.
OR	Must be in uppercase letters. It is an alternative connector, i.e., the curriculum must match either criterion A or criterion B.
NOT	Must be in uppercase letters. It is a negative connector, i.e., the curriculum must not have the word of the negated criterion.

The questionnaire with the candidate's answers can be consulted in the job openings screen in Recruitment management > Job openings > Management Actions > Applying and Selected tabs > Questionnaire actions. Any user with permission to access the Manage Job Opening screen can access the answers.