Tables / Workers / Admission Form / Partners

Partners

Warning

This documentation has information that applies only to some modules. Contents that have the icon indicate each case, position the mouse over this icon and see the description of the modules.

They are workers without employment relationship with the company, being different from third party.

In the Trainings and Research module, for workers who are instructors of courses, if allows to insert scanned images of the signature for posterior issuing of certificates, among other, through the Signature button.

Worker

Indicate the partner ID number. The quantity of positions for this number is defined in Others > Indications.

Note
If the worker admission date is changed, the records existing on the previous admission date will be changed to the new date. If on the new admission date there already is any record, the existing record will remain.

Name
Report the full name of the partner preferably without abbreviations.

Information

Nickname
This data can be used for issuing reports and to register the name used on ID cards to access the company.

Social Name
If applicable, enter the social name for transvestite or transsexual.

Admission Date
Indicate the partner admission date (register).

In the registration, after reporting the admission date, the system brings a window apart for salary information, which can be changed or consulted after including a worker, in the Salaries item, to meet the needs of companies that want to lock the Salaries item for some of their users.

Notes

If the worker admission date is changed, the records existing on the previous admission date will be changed to the new date. If the new date of admission there is already a history, remains the existing history;
In the Time and Cafeteria Control module there is no option of salaries.

Situation
Presents the current situation of the partner. Allows reporting the absence reason in this field or in the Absences item.

Job
Indication of the job code, according to the existing table of jobs. Allows to be indicate here in the Employee Register or in the Record of Jobs item, being that it automatically updates information in both of them.

Group of Schedule
Inform the class code of the scale on which this employee will work.

Branch
Code of the branch to which the partner belongs. Allows indicating here in the Employee Register or in the Records > Branch item, being that this information will be automatically updated in both.

Org. Unit
Inform the location code of the organization chart of the employee, third party or partner. Allows indicating here in the Employee Register or in the Records > Branch item, being that this information will be automatically updated in both.

Cost center
Indicate to which accounting cost center the worker, third party or partner belongs, when the company wants to totalize the accounting per cost centers. Report the code of the nature of accounting expense, if there is. This data refers to the accounting.

Note

For the Point Control and Canteen module the cost center can also be used in the apportionment routine.

Type of Contract
Indicate the type of contract between the company and the partner.

Educational Level
Indicate the schooling, according to the codification used by RAIS*.

Note
If one of the modules, Jobs and Salaries, Recruitment and Selection or Trainings and Research, is integrated to the database, this field can be automatically updated when registering the training course in the records, as defined in the Updates Educational Level field, available in Others > Indications, in these three modules.

Nationality

Nationality code, according to the codification used for RAIS*.

Payment Period

Indicate the period when the worker, third party or partner payment is done. Thus, it will feature only the respective payroll processing.

Issue Card Point
Report if the system must issue label or time card for this worker.

Register in the Payroll
Report the worker information in the payroll system. This code will be used for generating the text file with the hours for the payroll.

Counter Time and Cafeteria Control

Report which workers will be counted when checking the limit of allowed workers:

Option	Description
1 - Time and Cafeteria Control	It will be considered for counting of workers, both for the time control and cafeteria control.
2 - Time Control	It will be considered only for counting of active workers for the time control. It will be ignored by the Time and Cafeteria Control in the procedures for the cafeteria control.
3 - Cafeteria Control	It will be considered only for counting of active workers for the cafeteria control. It will be ignored by the Time and Cafeteria Control in the procedures for the time control.
4 - Does Not Count	It will not be considered for counting of workers, both for the time control and cafeteria control. It will be ignored by the Time and Cafeteria Control in all the procedures.

Type Instructor Course
Report origin of the instructor

Note

When reporting a type of instructor, the Signature button will be made available on the footer of the window, through which the user can attach the signature image of this worker.

Inscription in the INSS*
Report the registration number in the INSS*. This information is necessary when it comes to registration of third party or partner.

Disabled
Please tell us if your partner is a disabled person.

Note

This information is optional, then, if it is unknown, it is possible to leave the field blank.

Disability
Report the code of disability for this partner.

Rehabilitated
Report if the partner is rehabilitated or not to work. There may be workers who, depending on certain activities, can be forwarded to other sectors where the disability is not an impediment to perform the job.

In-between Workdays
The in-between workdays in the mandatory minimum break of 11 hours between one shift to another. The system will perform a consistency in the registration, locking or warning the user when scheduling:

Person
Code of the person who is bonded to this information.

Note
This field is only available if the company uses the people routine.

Foreigner

Arrival Date
Report the foreigner arrival year.

Type of Visa

Report the type of visa.

Certificate of Alien Registration

Report the Certificate of Alien Registration.

Visa Validity

Report the validity date of the Certificate of Alien Registration.

CTPS* Validity Date
Report the CTPS* Validity Date.

Clocking event

Warning

This documentation applies only to the module: CP.

Delete Tags
Indicate if the clocking events carried out by this worker must be eliminated in some cases or not:

Does not remove clocking events.
Intermediate Normal Days / Extras and Gaps
Intermediates Only Clearances and Extras
Odd On Days Off
Intermediates Ignoring Meal Ranges
Point Markings + Refectory
Intermediate Ignoring Meal on Normal Days

Note

When using the Time and Cafeteria module - decree 1510, this field will be visible. The system will assume default value = 1 - Do not eliminate.

Badge number
Notify the badge number, with up to 12 numerical positions, as defined in field Mask Badge, present in option > settings > Badge Collectors Layout.

Access

Warning

This documentation applies only to the module: CP.

Permission Normal Days
Report the permission to perform clocking events on working regular days.

Saturday Permission

Report the permission to perform clocking events on Saturdays.

Sunday Permission

Report the permission to perform clocking events on Sundays.

Holiday Permission

Report the permission to perform clocking events on Holidays.

Note

These three last fields will be visible only when the type of TBS file which is being used is greater or equal to 5.

Controls Timeslot

The type of timeslot control for the worker must be selected in this field. The control of timeslots is managed by the Senior Access Control and Security Management module.

Notes

This field will only be visible to customers whose owner has also the control of point and mess hall;
When using the Time and Cafeteria module - Decree 1510, it will be possible selecting only range 0 - Does Not Check Range or 2 - Checks Access Range Only.

Authorizes Collaborator Output

Report if this worker can be an authorizer of scheduling of leave authorization.

Authorizes Overtime
Report if this worker can be an authorizer of scheduling of overtime authorization.

Indication of Modules

Allows to define if the partner will be considered or not in the routines of modules.

The Indication of Modules grid will be available only when there are different modules on the License File.

If the partner does not have the indication to consider in the module, their participation will be prevented in certain routines.

The behavior of the system, when indicating a partner who is not being considered, will depend on the Accept Workers field in the Other Indications window, Counting of Workers folder.

When the Considers column is selected, it means that the partner will be considered in the counting of the license file. In Others > Active Workers, allows to consult the existing position of employees in the license file.

Note

In the Trainings and Research module, the third party and partners will be considered in the count of the license file only if they are inserted as participants or instructors in groups of training which period (beginning date and end date) cover the date of the system.

The employee who has some registration in the tables related to the module, will not be allowed to withdraw the indication.

Capture Point Portaria 373
Allows defining if the worker will be considered or not in the routines of the Captura Decree 373 module.

If the employee does not have the indication to be considered in the module, his participation will be impeded in certain routines. It occurs if the system is in the license file with the Captura Decree 373 module, otherwise, it will not be visible in the Captura Decree 373 module.

Mobility Point Marking

The Mobility Clocking Event indication, when indicated, allows the user to perform clocking events via Clock in/out application.

Notes

The same configuration above, of the indication, can be done for users from other modules, on the Indication of Modules window - Collective (FRMODASS).

Remember that, for integrating the application with the Time and Cafeteria Control module, some configurations are required and, the application use is not immediate. Consult the complete documentation in Mobility User Guide.

After the third party indication, it is automatically included in the user group “Mobility - Clock in/out - Workers”, in the SGU (User Management System). Remember that, this group must be already created. This change will take effect only after running the rule MobilidadeSincronizar and of the sending automatic process of worker (FR300MOB).

Some validations are performed by the system at the indication moment:

If the user associated to the worker and the user associated to the manager has emails reported in the user information in the SGU, because the emails are required to carry out login in the application;
If information as: full name, PIS*, user email (SGU, Email field), manager user email (SGU, Email field), CNPJ and company name (Branch Information) are reported.

The system will return all users associated to the worker through the window: Others > Users > Associate Worker (FR034USU). If there is more than one user associated to the same worker, it is checked if the users have different emails. If they have the same email, the worker clocking event for the Mobility module is blocked.

Buttons at the bottom of the window:

Buttons

Photo

The button calls the option to register workers, third party and company partners photos. The button is only enabled from the Worker Name field.

The registration of photos can also be made in Workers / Photos.

All photo editing, how to cut and save the cropped image, should be carried out through the screen Pictures.

Duplicate

The button can be used to facilitate the registration of worker data, mainly when the worker is a company ex-worker, because all documentation data can be reused.

To use the option, select the information that must be duplicated, position the cursor on the worker code and click the button. Go through all the fields by typing Enter. Note the Admission Date field, because this date is suggested for all the admission records.

Permissions

The button is enabled when the cursor is positioned on the Permission field (Time and Cafeteria Control module) so the user can query permissions that have collectors in the range.

Users

Click this button to access the user association screen for employees (FR034USU). This window allows to create a new user for the worker, or that it be associate to an user already existing.

New ID Number

The button can be used for including new workers or duplication of registrations, suggesting a next numbering available for worker registration.

signature

This button allows you to attach scanned images of the signature for later issuance into certificates, or other purposes, for employees who are course instructors.

People

Click this button to open the Search People screen (FRPSQPES), where it is possible to search the people register to find someone with the same information of the employee that is being registered. The button is enabled by passing the cursor over the contributor's name field.