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AGR0109 - Monitoring Form
The monitoring form is a method that facilitates the creation of scenarios to be evaluated on properties. These forms are fully flexible and adaptable to meet various cases, including quality monitoring, pest monitoring, weed monitoring, loss monitoring, among others. For users who want to perform practical and elaborate monitoring, the use of forms is essential.
What can you do?
Initial Registration of the Monitoring Form
How to register the Monitoring Form
Basic information
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To register monitoring forms, access the menu Agricultural > Monitoring > Monitoring Form (AGR0109);
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Click on Add and fill in the fields:
- Code: a code must be provided for each monitoring form and cannot be duplicated;
- Description: a unique description must be provided for each monitoring form;
- Form Type: the form types displayed in the dropdown menu are standard and have specific characteristics to meet different scenarios. In addition, they will serve as a filter for choosing the AGR0108 - Tipo de Monitoramento, as the form types meet specific monitoring types:
- Dynamic with Points: the Form Type dynamic with points can be used for all registered monitoring types;
- Single Dynamic: the form type Single Dynamic can be used for all registered monitoring types;
- File Import: the form type File Import can be used for all registered monitoring types, although this type is not used in system work logs.
- Pests: the form type Pests will filter all monitoring types registered in the selection box as Pests on the screen AGRO108 - Tipo de Monitoramento.
- Monitoring Type: registrations from the screen AGR0108 - Tipo de Monitoramento will be displayed according to the Form Type option selected in the previous field;
- Crop: the crop field is not mandatory, but a crop registered on the screen AGR0035 - Cultura can be selected to create the monitoring form. If the field is filled in, the monitoring form can only be used for that specific crop;
- The monitoring form registration has some fields that can be activated, depending on the Monitoring Type selected, such as:
- Available for Mobile: this option will make it possible for the user to perform dynamic work logs of the monitoring form through mobility, offline, using the Scouting or SimpleFarm (Monitoring) application;
- With Service Order: this option will make it possible to link an operation to the monitoring form;
- Enable release control: by enabling release control and saving the monitoring form, the system will open another tab to inform which users and/or user groups will have access control to the dynamic work logs made, also activating a request process to edit the work logs;
- Link a Location: with this option enabled, in the form work log, the location fields are enabled, and the information is mandatory for posting;
- Inform Situation and Reason: with this option enabled, in the dynamic work log from the respective form, the Situation field is displayed, which retrieves from Cadastro de Situação (AGR0166), the available stages to represent the current situation of the respective work log. This process is relevant in some types of forms used in other system processes, as is the case of B.A. Post Harvest, where the quality information of harvested sugarcane is recorded.
- Use Mapfy Predefined Fields : responsible for determining whether the respective form will receive the predefinition of the points registered or configured in Mapfy;
- By activating the With Service Order field, the fields for Enable release control, Link a Location and Inform Situation and Reason disappear and a new one becomes apparent to be enabled, the Enable Unit/HA. In addition, by activating the With Service Order option, it is possible to insert an operation in the (Non-mandatory field). When the Link a Location option is used, the Enable Unit/HA boolean is available.
- When the Monitoring Type is Pests, the fields that will be apparent are: Available for Mobile, Enable release control, Link a Location, Inform Situation and Reason;
- When the Link a Location option is used, the Enable Unit/HA field is available.
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Mapfy Layer : retrieves all layer registrations performed on the Mapfy platform, after associating this layer, a new behavior will be directed to the work logs performed in Mobile Scouting;
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Show in header: an option between Date or Date and Time must be selected to be saved/filled in when performing a dynamic work log for a monitoring form;
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MAPFY Version : this is associated with the Mapfy layer. In the Scouting application, the user views only one map version at a time, and this version usually corresponds to the project the client is working on. As the map is updated every year with fields entering or leaving, the available version always reflects the current configuration of that project;
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Dynamic Work Log Code: configures the coding structure of the Dynamic Work Logs generated from the respective form.
- Prefix: the prefix can be informed to generate the apontamento dinâmico code, which works automatically and is not mandatory. In addition, the user can choose whether to use the code of the production unit where the dynamic work log is being performed, this option facilitates the search for dynamic work log codes and, for this, will have to activate the selection box: Use Production Unit code;
- Number of digits: the number of digits of the dynamic work log code that will be generated through the monitoring form can be configured, not being a mandatory field.
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Click on Save to register the record.
Add form field
The fields and columns displayed in the grid correspond to the structure used in the monitoring form registration and represent the attributes required for each recorded point. This information remains fixed throughout the work log process and the work logs vary according to the form type:
- Single dynamic: means that the system does not allow registering more than one point within the same posting, that is, each form has a single set of information to be filled in.
- Dynamic with points: in this type of form, the screen model changes completely and starts to display a + Point button for including multiple points. Each posted point is added to a grid, allowing multiple postings to be recorded within the same form.
How to register a form field
- To register a form field, you need to click on the edit field and fill in the following fields:
- Code;
- Description;
- Abbreviation;
- Origin: monitoring form;
- Order: defines the sequence in which the fields will be displayed:
- In the web interface, the order organizes the visualization of fields on the screen;
- In the mobile application, the same order is used to list the fields in the work log flow.
- Fill in the following markers:
- Mandatory;
- Field not evaluated: allows recording that the field does not apply or it was not possible to evaluate it at the time of the work log;
- Descriptive Field in Scouting and Filter in Scouting:
- Influence the way the field can be selected in the application;
- Mainly affect the behavior of filters and navigation within the monitoring process.
- Not visible mobile dynamic work log: used as a palliative solution of the system:
- When a form already has associated postings, it is not possible to delete header fields;
- This marker allows hiding the field in the dynamic work log, preventing it from appearing to the user without changing pre-existing records.
- When this marker is active, the Mandatory field will be disabled.
- Note: has no impact on the posting process. It serves only as complementary information within the form registration.
- The Default section allows defining the field type and its specific settings. Below are all options consolidated by type:
Boolean
- Display mode : On/Off;
Text
- Rule: free or predefined;
Date
No specific additional settings.
Date/Time
No specific additional settings.
Numeric
- Decimal places;
- Rule: free, greater than, less than, predefined;
Reference
- Complement: select the SimpleFarm entity that will be used as the data source;
- Negate marker: inverts the filter logic;
- Property : presents filter options available within the current register;
- Operator : defines the logical operator applied;
- Conditions : displays filter conditions available within the register;
- When clicking the + button, previously registered items are listed in the grid. It is possible to apply filters to this view as needed.
- To complete the entry and record the information, click Save.
Add work log items
- To define the work log section click Add Section and fill in the fields:
- Code ;
- Name ;
- Abbreviation ;
- Order : defines the sequence in which the fields will be displayed;
- To save the section click on Save.
- To add a new analysis to the monitoring form, click the + button located in the right corner of the section and fill in the fields:
- Code ;
- Description ;
- Abbreviation ;
- Unit of Measure ;
- Order : affects the order of item entries;
- Observation : description of a complement or a step-by-step that the user must follow to perform a specific analysis in the field;
- Markers:
- Required;
- Calculated: when enabled, the system releases the field for formula registration. In this case, the user can use any field available in the form or even external fields, when applicable to compose the calculation.
- For example: in a harvest loss entry, the user can record different types of losses, such as whole stems or bagasse crushed by the machine. In the field, the operator collects the values at specific points (such as 500 g of loss at a certain location) and records each type of loss in the form. At the end, the registered formula automatically adds up these values and calculates the final result, such as the total loss expressed in tons per hectare.
- Form Fields : selection of which form field will be linked;
- Evaluation Item : which entry and grouping type used in the calculation;
- Formula: in this field we define a calculation structure based on the conditions of possible decision-making processes;
- Unevaluated field : allows recording that the field does not apply or it was not possible to evaluate it at the time of the work log;
- System identifier : are standard values that are in the monitoring form and are integrated to other systems;
- Marker Analysis of % within ideal range;
- Marker Not visible mobile dynamic work log: used when a form already has associated entries, it is not possible to delete header fields;
- The Default section allows you to define the field type and its specific settings. Below are all options consolidated by type:
Boolean
- Display mode : On/Off;
Text
- Rule: free or predefined;
Date
No specific additional configuration.
Date/Time
No specific additional configuration.
Numeric
- Decimal places;
- Rule: free, greater than, less than, predefined;
Reference
- Complement: selects the SimpleFarm entity that will be used as the data source;
- Negate Marker: inverts the filter logic;
- Property : presents available filter options within the current record;
- Operator : defines the applied logical operator;
- Conditions : displays available filter conditions within the record;
- Consider Zero Marker: influences the visualization of returns and final values in calculations. When there is a log per point, the sum is presented as an average. When marking Consider zero, this behavior directly impacts the calculation generation in the summary, that is, it changes the totalizer displayed by the system.
- To complete the filling and record the information, click on Save.
Status
In the status record, we define which statuses are available for a given monitoring sheet. Each status has some important rules:
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Inactivate Work Log
- If the work log is canceled, it is automatically marked as inactive.
- In other words: canceled → the system inactivates the work log by itself.
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Mandatory Reason
- Whenever a work log is canceled, it is mandatory to inform the reason.
- If the cancellation is done by SimpleFarm, the reason is already filled in.
- If it comes by integration, the reason also arrives filled in.
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Initial Sheet Status
- When a sheet is created, it starts with an initial status.
- Example:
- A process created by the scale starts with pending status. Then, it can change to completed or canceled, according to the progress.
Users and/or Groups with release permission
The tab controls who can edit the monitoring sheet work logs. Its objective is to block editing for users who do not have authorization. Some users or groups receive special permission to release or deny access for other users to edit the sheet. This control is mainly used in pre and post-harvest bulletin processes, but can be integrated with other SimpleFarm modules.
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